# WorkRoster: staff roster software and app

> WorkRoster is online staff roster software with free apps for iPhone and Android. Managers plan shifts, assign staff and approve holiday requests on the web. Staff see their own shifts on their phone and get a reminder before each one.

Build next week's roster in minutes. Your staff see it on their phones.

WorkRoster replaces the spreadsheet, the paper copies and the group chat with one roster that is always up to date. Staff hear about changes straight away and get a reminder before every shift.

- Free trial: https://www.fun.rt.workroster.com/freetrial (21 days, no card needed, staff use it free)
- Pricing: https://www.fun.rt.workroster.com/pricing (from $36 a month for up to 10 employees)
- Video: [WorkRoster in 60 seconds](https://www.youtube.com/watch?v=3U66Um50-cs)
- Apps: [iPhone](https://www.fun.rt.workroster.com/iphone-app), [Android](https://www.fun.rt.workroster.com/android-app), and any web browser

## Key facts

- Online roster software since 2009, used by thousands of businesses
- Web app for managers, plus free iPhone and Android apps for staff
- 21-day free trial with no credit card
- Only the account owner pays; employees use WorkRoster free
- Monthly or annual billing, no contract, and a 30-day money-back guarantee
- Support: support@workroster.com

## One roster, always up to date

Roster problems often start with someone looking at an out-of-date copy. WorkRoster keeps a single copy that everyone sees, so a change reaches the right people as soon as you make it.

| Without WorkRoster | With WorkRoster |
| --- | --- |
| The roster is a spreadsheet only you can edit, sent round as a photo. | Build it once, set regular shifts to repeat, and everyone sees the same copy. |
| Staff message you to ask when they are working. | Staff check their shifts in the app instead. |
| A late change means phoning round until someone picks up. | Change the shift and the people affected are told at once. They can accept or decline it in the app. |
| Holiday requests arrive by text, email and notes on the fridge. | Requests come in through WorkRoster, and you can see who is away before you plan. |

## What WorkRoster does

### Plan shifts quickly

Other roster apps often use a row for each person and a cell for each day. WorkRoster displays every shift on a calendar view in time order, with the staff assigned to it. Click to add a shift, pick who is working, and copy the days and weeks you want to reuse.

- Repeating shifts fill future weeks for you
- See availability and holidays before you assign anyone
- Separate rosters for each site, team or department
- Shift lengths and hours totals worked out for you
- Unfilled shifts clearly visible on the roster view

More: https://www.fun.rt.workroster.com/shift-planning

### Keep staff informed without chasing them

Staff use the free app or any web browser to see their shifts (and the wider roster if you allow it) and any changes. No more ‘Am I working Saturday?’ messages.

- Push notifications and emails when a shift changes
- A reminder before every shift
- Accept or decline new shifts in the app
- Calendar feeds for Google, Apple and Outlook

More: https://www.fun.rt.workroster.com/mobile-apps

### The day-to-day, in one place

- [Holiday Requests](https://www.fun.rt.workroster.com/holiday-requests): Staff ask for time away in the app. Once you approve it, it shows on the roster.
- Sick leave: Record absences as they happen, so gaps and cover are easy to see.
- [Memos and chat](https://www.fun.rt.workroster.com/memo-system): Send updates to everyone, see who has read them, and chat with your team.
- [Printouts and exports](https://www.fun.rt.workroster.com/pdf-printouts): Print a clear PDF roster for the wall, or export hours to CSV for payroll.

### All features

- [Shift Planning](https://www.fun.rt.workroster.com/shift-planning)
- [Online Access](https://www.fun.rt.workroster.com/employee-online-access)
- [Repeating Shifts](https://www.fun.rt.workroster.com/repeating-shift-pattern)
- [Employee Availability](https://www.fun.rt.workroster.com/employee-availability)
- [Shift Agreements](https://www.fun.rt.workroster.com/employee-shift-agreements)
- [Staff Memos](https://www.fun.rt.workroster.com/memo-system)
- [Team Chat](https://www.fun.rt.workroster.com/team-chat)
- [Holiday Requests](https://www.fun.rt.workroster.com/holiday-requests)
- [Mobile Apps](https://www.fun.rt.workroster.com/mobile-apps)
- [Calendar Feeds](https://www.fun.rt.workroster.com/calendar-feeds)
- [PDF Printouts](https://www.fun.rt.workroster.com/pdf-printouts)
- [Client Assignments](https://www.fun.rt.workroster.com/shifts-with-clients)
- [Resource Scheduling](https://www.fun.rt.workroster.com/resource-scheduling)
- [Data Access Control](https://www.fun.rt.workroster.com/data-access-control)
- [WorkRoster Academy](https://www.fun.rt.workroster.com/workroster-academy)

## Made for shift work

Care providers, cleaning firms, security companies, pubs, shops and leisure centres plan their rosters with WorkRoster.

- [Home Care](https://www.fun.rt.workroster.com/home-care-roster)
- [Cleaning](https://www.fun.rt.workroster.com/cleaning-roster)
- [Security](https://www.fun.rt.workroster.com/security-roster-software)
- [Health](https://www.fun.rt.workroster.com/health-industry-roster-planning)
- [Hospitality](https://www.fun.rt.workroster.com/hospitality-roster-software-and-app)
- [Retail](https://www.fun.rt.workroster.com/retail-roster-software)
- [Leisure](https://www.fun.rt.workroster.com/roster-for-parks-centers-gyms-camps)
- [Remote Teams](https://www.fun.rt.workroster.com/remote-team-roster)

## Getting started

1. **Set up your business**: Add your business name and create your first roster.
2. **Add your staff**: Enter names and email addresses. Each person gets an invitation to the app.
3. **Add shifts**: Add shifts, assign staff and set the regular ones to repeat. Your staff see the roster straight away.

## What managers say

> We have found WorkRoster super easy to use, and it has improved our staff communication. The Availability function has made creating the roster a breeze.
>
> — Nathan Turner, Owner, Waffle Co, Penrith, Australia

> WorkRoster certainly makes my life a lot easier! Before it was all pen 'n' paper, now it's all on screen. I recommend WorkRoster to anybody, it helped our business grow.
>
> — Julie Littleboy, Registered Manager, Welcome Independent Living, Hebden Bridge, UK

> WorkRoster is our only choice for managing and organising the fluidity of our staff - its simple and effective integrated service is absolutely all we need.
>
> — Marcus Flemmings, Head of Bookings, TMP Agency

> WorkRoster saves us time and money. All of our staff know exactly when they are working and the name of the client they are working with.
>
> — Tim Edmonds, Centre Manager, Thorpe Woodlands Adventure Centre, Norfolk, UK

## Frequently asked questions

### What is WorkRoster?

WorkRoster is online staff roster software with free apps for iPhone and Android. Managers plan shifts, assign staff and approve holiday requests on the web. Staff see their own shifts on their phone and get a reminder before each one.

### How much does WorkRoster cost?

Plans are priced by staff numbers, starting at $36 a month for up to 10 employees. Only the account owner pays: employees use WorkRoster free. You can pay monthly or annually, and change plan as your team grows.

### Do my staff need to pay or install anything?

No. Employees use WorkRoster free, either in the iPhone or Android app or in any web browser. You decide what they can see.

### How does the free trial work?

You get 21 days to try WorkRoster with your own staff and shifts. No credit card is needed, so nothing is charged when the trial ends.

### What happens when the trial ends?

Nothing is deleted. Your rosters and staff stay saved, and your account becomes a limited free version until you choose a plan.

### Can I cancel at any time?

Yes. There is no contract and no cancellation fee, and you can change or cancel your plan whenever you like. We also offer a full 30-day money-back guarantee if WorkRoster turns out not to be right for your business.

### How long does it take to set up?

Most of the work is entering your staff and regular shifts once. Add your business, create a roster, add employees by name and email, then add shifts and set the regular ones to repeat. Short videos in the WorkRoster Academy cover each step.

### Will staff know when the roster changes?

Yes. When you add or change a shift, the staff involved get a push notification or email, and everyone gets a reminder before their shift. They can also add their shifts to Google, Apple or Outlook calendars.

### Can I manage more than one site or team?

Yes. Create a separate roster for each site, department or team. Staff who work across several see all of their shifts in one place.

### Is my data safe?

We have run online roster software since 2009. Your data is sent over encrypted connections and backed up, and you can keep your own copies with PDF printouts and nightly backups to your Google Drive.

## About WorkRoster

WorkRoster is built and supported by founder Jason Lee and team, who have made online roster software since 2009.

- About: https://www.fun.rt.workroster.com/about
- Service status: https://status.workroster.com/
- Website: https://www.fun.rt.workroster.com/